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NFC: Fw: Safety Education Grants

To: State 4-H Leaders, County Extension Offices, Foundation Directors,
National Program Leaders, 4-H volunteers, Associates of National 4-H
Council, and other professionals in the youth development and
education fields

National 4-H Council Youth Grants Program
Safety Education Grants
Funded by: American Income Life Insurance Company
Grant Deadline: November 19, 1999

This entire application, and resources to help you write your
proposal, can be found on National 4-H Council's website at:

A hard copy of this application can be requested by sending a 66-cent
self-addressed, stamped envelope to Bettina Tyler-Falwell, National
4-H Council, Safety Education Grant Program, 7100 Connecticut Avenue,
Chevy Chase, MD 20815-4999

Table of Contents:

1) Safety Education Grant Description
2) Grant Application Form
3) Project Budget Form
4) Grant Judging Guidelines
5) Grant Proposal Requirements
6) Grant Application Checklist
7) Grant Schedule
8) How To Write Your Proposal
9) Tips For Youth And Adults Working Together


National 4-H Council will offer grants of up to $500-$1,000 to teams
of youth and adults to conduct projects addressing safety issues in
their communities.  These funds must be matched by local resources and
can be the catalyst for securing those resources.  Projects can focus
on safety in the home, at school, or in the community at large.  

The Safety Education Grant Program is designed to achieve the
following goals: 

--Address safety issues through community-based, collaborative action
by youth working as partners with adults.  
--Educate the public about safety issues.
--Promote community service.
--Provide a learning experience for youth in proposal writing and
project management. 

National 4-H Council offers grants for youth in local communities, in
counties, and on the state level. These grants provide opportunities
for young people and adults to take action on issues critical to their
lives, their families, and their communities. 

The grant program puts resources directly into the hands of youth,
and their involvement at all stages is very significant.  Youth take
the lead in the design of the project, the proposal writing process,
the implementation, and the evaluation of funded projects.

Although success in fulfilling grant goals is often measured by
tangible results, these grants offer additional opportunities through
which young people and adults may broaden their experiences,
strengthen and enhance their leadership skills, and stimulate others
to take more active roles in their communities.  These "seed grant"
funds must be matched by local resources and can be the catalyst for
securing those resources.  Projects funded by these grants can affect
entire communities.  They also help to create program models for use
by other groups in addressing diverse needs nationwide.

Please attach your proposal and budget form.  Send original and five
(5) copies to National 4-H Council by November 19, 1999 (No Faxes



Amt. Requested: $                            

Youth Coordinator(18 and under)


Printed Name:



Telephone Number:

Fax Number:

E-mail Address:

Adult Coordinator


Printed Name:



Telephone Number:

Fax Number:

E-mail Address:

Make Check payable to(group name):

STATISTICAL INFORMATION (Questions 1 & 2 must be completed.  Question
3 is optional.)

1.   Number of target participants expected to be involved:          
2.   Age(s) of participants expected to be involved:                 

Although Question #3 is optional, the information is vital in helping
us measure the "reach" of National 4-H Council's Youth Grants Program.
 These responses will be used for evaluation purposes only and are not
part of the application judging process.  Your input will greatly help
us to improve the Youth Grants Program.  Thank you.

3. Race/Ethnic background of participants (Optional) (Please put a
check mark next to all categories that apply):
Grant proposals must include this application form and must be signed
by Extension staff to be considered.

To contact your local Cooperative Extension/4-H office, go to
www.areyouintoit.com and click on Local 4-H links. Or look in the
state or local government pages under Cooperative Extension in the
phone book.

Sponsoring Staff Signature:
Printed Name:          

Telephone/Fax Number:


Amount requested must be matched 100% by in-kind contributions and
funding from other sources. A letter of commitment for in-kind
contributions and other funding sources matching your request must be

A.   AMOUNT REQUESTED FOR THIS GRANT        $                        
     (Itemize specific expenses below and provide dollar amount)

B.   IN-KIND CONTRIBUTIONS                  $                        
     (Itemize contributions other than money below and estimate
dollar value - please attach letter(s) of commitment)


 (Itemize below and give dollar amount - please attach letter(s) of

D.    TOTAL COST OF PROJECT (sum of A + B + C above)   $             

Please be aware that your grant proposal will be judged by
representatives from the Funder, Cooperative Extension and Youth
Partners according to the following criteria:

Possible 40 points total:

10 Points

Is the proposal written by youth?
Does the proposal show "hands-on" educational activities for youth? 

II.  PROPOSAL:      
10 points

Are the problem and the need clearly stated? 
Is the need justified and supported by the facts?
Are the objectives attainable and measurable?
Are the methods of carrying out the project realistic?
Will the project have a significant impact on the community and reach
a reasonable number of youth and adults to justify the funds

10 Points 

Is the budget practical and realistic?
Does the budget support the spirit and sustainability of the
Estimated expenses by type and amount for this project must be
Grant money requested from this grant must be fully matched by actual
dollars and/or in-kind contributions.

10 Points

Does the project encourage collaboration with community organizations
or clubs which may help sustain the project over time?
Does it help communities organize to develop other opportunities for
youth and youth-adult partnerships?


Youth must write the proposal and be involved in the design,
implementation and evaluation of the proposed project.  One youth in a
leadership position with the proposed project must sign the

Your proposal MUST...

--Be written by youth.

--Be typewritten in twelve (12) point font with 1" margins on all

--Include the original proposal/application and five copies (total of
6). Faxed copies will not be accepted.

--Have each copy of the proposal/application paper-clipped together,
NOT stapled. 

--Answer the following questions:
Have youth taken the lead in the proposal writing, the design,
implementation and evaluation of the project?
Does your project show "hands-on" educational activities for youth?
Are the problem and the need clearly stated?
Is the need justified and supported by facts?
Are the objectives of your project attainable and measurable?
Are the methods of carrying out the project realistic?
What is the potential impact of your project on the community?
Is the budget practical and realistic?
--Support the objectives and/or purposes of the specific grant for
which the application is submitted.

--Include letters of commitment for receipt of 100% matching funds or
in-kind contributions (sections B & E on budget form); i.e., if you
request $1,000 from this grant, you must have documentation of $1,000
in matching funds or in-kind contributions.

--Provide a public relations plan for grant projects through local

Your proposal must NOT...

-- Request speaker fees, honoraria for facilitators, or staff

-- request funds for long-distance travel.  NOTE: While funds may be
requested for essential transportation (i.e. bus, subway, etc.) to
enable or increase participation in a local program, funds will not be
awarded to support long distance travel (i.e. airplane, train, etc.)
for participation in conferences, workshops or other like activities. 
Neither will funds be awarded to provide transportation reimbursement
as a form of honorarium for program facilitators. We strongly
encourage local groups to solicit community support in securing all
transportation and request funds from National 4-H Council for direct
program support.     

-- Request funding for equipment, or repairs for equipment, or for
supplementing awards for existing programs. 

 -- Be used to establish new 4-H Clubs or fund leadership trainings.

 -- Include a cover letter or other materials beyond the actual grant
proposal forms (grant application form and budget) and letters of
commitment from other funding sources.


-- Form a youth and adult partnership to develop a project.
-- Review the Grant Proposal Requirements.
-- Complete the Grant Application Form.
-- Contact your local Cooperative Extension/4-H Office, discuss your
proposal, and obtain a staff signature.
-- Attach letter of commitment from other funding source to match
grant dollar request.
-- Mail your original and five copies of the application, proposal,
and project budget form (no faxes accepted) to:

Bettina Tyler-Falwell
National 4-H Council
Safety Education Grant Program
7100 Connecticut Avenue
Chevy Chase, MD 20815-4999

Applications MUST BE RECEIVED at National 4-H Council by: November
19, 1999  


November 19, 1999:   Application Deadline.

December 10, 1999:   Grant Proposal Review/Awards Made               

January 2000 - August 2000: Grant projects implemented

April 15, 2000:      Mid-term Report Due to National 4-H Council

August 31, 2000:     Final Report Due to National 4-H Council (Unused
grant monies MUST be returned by this date. No exceptions can be


Your one to two page proposal must fully describe your project from
conception to completion.  Use the following steps to help you through
the grant writing process.

STATE THE PROBLEM: Identify the situation that relates to your

     A) Prepare a brief statement about the actual problem your group
will attempt to solve.

DEFINE THE PROBLEM: Clarify why this need is important to your

     A) Use appropriate facts and statistics that help explain the
importance of the project. 
     B) Develop an explanation that reveals the current situation.

GENERATE THE SOLUTION: Gather information and problem solve.

     A) Brainstorm to answer the question "How can we solve this
     B) Investigate what resources you have and identify key partners
that will help make the solution successful and impacting.

SELECT A SOLUTION: Decide on the best alternative.
     A) Select one solution from your brainstorming list that will
have the greatest impact on the problem.

DEVELOP YOUR PLAN OF ACTION:  Investigate how you will accomplish
your goal.

     A) Define your objective.  Include what you intend to do with
the funds.
     B) List who will benefit from your idea and how the community
will be affected.
     C) Consider the resources you need such as materials, space,
     D) Research the cost of resources, describe how your  group will
use the money.
     E) Describe how the program will be maintained when the funding
runs out.


     A) Explain how your group will implement the program. Be

EVALUATION: Assess the results

     A) Explain how your success will be measured.
     B) Consider the target audience for your proposal. Know how you
will keep track of the numbers of people you  reach.

PUBLICIZE: Share your success

     A) Describe the public relations plan for your project and
sponsor support throughout your county/state, within  4-H, the general

YOUTH INVOLVEMENT: Describe the youth/adult partnership

     A) Explain how young people and adults partnered in the
decisions made to develop this project and proposal. 


Tips for Youth...
Working with adults can be a fun and rewarding experience.  Many
adults really enjoy working with youth.  You can encourage a good
working relationship by:

--Seeing yourself as an equal committee member.  Don't be afraid to
express your ideas!  Ask questions!  Get involved!
--Assuming responsibility for your project commitments.  
--Listening to ideas adults may have regarding your project. 
--Asking adults for advice or help when you need guidance.
--Welcoming the ideas of adults.  They have often had great
experiences which they can share with you.

Tips for Adults...
Fight age segregation.  Youth today are the most isolated generation
in our history, to everyone's disadvantage. The National 4-H Council
Youth Grants Program is an excellent opportunity for youth and adults
to partner together and bridge that gap.  Adults and youth can work
together to determine the direction and nature of projects that exist
for their benefit.
--Treat each other with the respect and dignity you would give a
--Listen to young people.  Really listen.  While preparing the grant
proposal, allow youth to address issues  that are important to them
and their community.
--Give youth real options and decision-making opportunities rather
than commands.  The grant program is an opportunity for youth to
identify issues of importance to them, develop plans of action, and 
implement those plans.
--Ensure that youth are involved in meaningful, not meaningless,
roles.  Youth should take an active role in designing and writing the
proposal and completing the application. Implementation and evaluation
of the project are also to be led by youth.
--Cultivate opportunities for young people to teach and to lead.
--Lay back.  Curb your inclination to take over.  Support the
initiatives of young people and let them take the lead.  Adults feel
responsible for the success or failure of a project, but youth are
capable of sharing in both successes and failures, too.
--Validate the thinking of your youth partners.  Welcome their ideas.
 Be careful about interrupting.  Youth are easily discouraged.  When
interrupted by an adult, they tend to stop talking (sometimes
--Don't expect more from the youth than you would from another adult.
 Young people have pressures and schedules just like adults.  Work
together to determine deadlines, meetings, and responsibilities.
--Remember that your role in partnership is  not to parent.  While
being a parent may be the most important role that any adult can play,
the purpose of youth/adult partnerships is to give young people a
different way to relate to adults.

National 4-H Council is a nonprofit organization that partners with
4-H, the Cooperative Extension System and other organizations to purse
its vision, implement its strategies, and accomplish its mission to be
an uncommon youth development organization fostering innovation and
shared learning for youth workers and young leaders.  National 4-H
Council is committed to a policy that all persons shall have equal
access to its programs, facilities, and employment without regard to
race, color, sex, religion, religious creed, ancestry or national
origin, age, veteran status, sexual orientation, marital status,
physical or mental disability.  Mention or display of trademark,
proprietary product or firm in text or figures does not constitute an
endorsement by National 4-H Council and does not imply approval to the
exclusion of suitable products or firms.