[Killietalk] JAKA mailing update

[Brian Watters <bwatters at shaw_ca>]

As I mentioned a few days ago on KillieTalk, a few members have not yet
received the May-Aug. double issue of JAKA (Vol. 39, No. 3 & 4) that was
mailed out about one month ago. We have investigated the matter and the
facts are as follows:

1. Starting with this double issue, JAKA is now being mailed out by a
mailing house in Memphis and they receive the copies of the journal directly
from the printer (also in Memphis) within a day of printing. The mailing
house then prepares them for mailing within another day or two and delivers
them to the Post Office. The mailing house obtains the members' addresses
from the online membership database, so the list is always up to date.

2. To date, we are aware of six members who did not receive this issue of
JAKA by this mailing process. Arrangements have been made for replacement
copies to be sent to all six. In one of these cases, it would appear that
the member's name was inadvertently omitted from the online membership
listing, which constitutes the source of addresses for the mailing. This has
since been rectified. All others' addresses were in the database.

3. The mailing house delivered 763 domestic copies to the post office on
Friday, December 29, 2006. Note that issues sent to members outside of the
US are sent first class mail and have not been included in this figure. With
the exception of the single member whose name was inadvertently omitted from
the membership database, all problems of non-receipt have involved domestic
addresses.

4. The P.O. sent a receipt to the mailing house acknowledging that they
received 763 pieces of domestic mail on that date.

5. The P.O. claims to have actually mailed them all on Saturday, Dec. 30,
2006.

6. Clearly, the problem does not lie with the mailing house nor (with the
exception of one member) does it lie with the source of address data. It
would appear that the problem is with the USPS Memphis Bulk Mailing Center.
The mailing house will be taking the matter up with the P.O. on our behalf
and requesting an investigation.

7. If there are any members, other than those who have already contacted us
about missing JAKAs, who have not yet received the JAKA issue in question,
please contact Dick Martino directly for replacement copies. These will be
sent to you by first class mail. All excess copies of JAKA have been sent to
Dick Martino who normally handles the distribution of back-issues.

While this problem is not widespread we, the Editors of JAKA, are fully
aware that not receiving a copy of JAKA can be an annoying and frustrating
experience. We apologise for that but, as you can see from the above, it was
due to circumstances completely beyond our control.
___________________________________
Brian Watters
Associate Editor
Journal of the American Killifish Association
6141 Parkwood Drive
Nanaimo, BC, V9T 6A2
Canada
Ph: (250) 760-0564
E-mail: bwatters at shaw_ca

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