Re: [Killietalk] Chairman's functions

["Ted Kl;otz" <tpklotz at dreamscape_com>]

Hi All,
 Been a while since i posted but as a former Chairman myself I agree with 
Peter's approach here. I handled it by mentioning any item I received in the 
monthly BOT letter. I gave it a minor number so we would all know what we 
were talking about. From there I guaged responses from the board and if 
warranted, the item was assigned a number for that year. Once assigned a 
year number the item was worked on or not, depending on what was needed. It 
was then voted on by the board and the vote reported in the monthly BOT 
letter.

        If the item did not receive enough response or interest, I would 
drop the item. I would tell them it was being dropped, this was more like a 
second chance for the item to be commented on. If a BOT member felt it was 
important enough to warrant further discussion, i would ask for a vote, 
Simple as that. I felt the second part was a catch for anything that might 
be overlooked.

Respectfully,
Ted Klotz
----- Original Message ----- 
From: "Peter Tirbak" <pengwin at worldnet_att.net>
To: <killietalk at aka_org>
Sent: Tuesday, June 20, 2006 2:13 PM
Subject: [Killietalk] Chairman's functions


> Dear members,
>
> I am disturbed about the amount of misinformation that is going around
> stating my function as Chairman of the BOT. Following is a reply that I
> personally sent to some of the individuals who complained about the role 
> of
> the Chair. I think it is something all of the members should be aware of.
>
> I interpret the Guide and the By-Laws a little different from Edd. I do 
> not
> think it means that only the Chair can bring up items for discussion or
> suggest proposals for a vote. I feel that any member of the BOT can do so,
> and I have followed my interpretation. The normal process is suggestion or
> idea, then discussion, and finally a proposal to vote on, if it goes that
> far. The BOT as a whole decides that, not the Chairperson.
>
> The Chairperson is not a dictator. His job is to facilitate discussion and
> business as pertains to the BOT. We have the BOT Guidelines. Any BOT 
> member
> can introduce items for discussion and can ask for a proposal to be voted
> on. In 6.2, it states the Chair submits all non-routine matters to the BOT
> for consideration. When items are under discussion, if there is a majority
> of the BOT that feels it should be a proposal, then it is framed as a
> proposal.  If only one or two individuals feel it should be a proposal, 
> and
> the other 6 are against it, we either drop it or discuss it further. The
> only stipulation in the Guidelines is that the Chair only makes proposals 
> in
> the best interests of the AKA. In 5.3.2 the Guidelines state that the 
> Chair
> is responsible for framing, not choosing, all points for discussion and 
> for
> presenting them as well as all voting proposals. Thjis is just to insure 
> an
> orderly process. As long as I have been Chair, we have abided by all the
> above. In reviewing and revising the BOT Guidelines, we will try to 
> clarify
> and simplify them, as well as incorporate some new items. Once the 
> committee
> that is responsible for reviewing the Guidelines has completed their task,
> it will be brought up to the entire BOT for review, changes, etc. The BOT
> will then vote on accepting the new Guidelines.
>
> There is nothing that states that the Chair or any BOT member is obligated
> to answer any and all letters sent to them. I try to answer as many that I
> feel are of any substance or that distinctly pose a question to me, and I
> hope that all the other BOT members do likewise. I do not have the time to
> answer all general comments and discussion items but I have thanked 
> members
> for any suggestions that are made in good faith. I will not answer 
> insulting
> letters. I do not, neither should the BOT conduct AKA business through
> Killietalk, but Killietalk is a source for members to express themselves. 
> We
> have a process to conduct business in a proper, prescribed manner, as
> outlined in the By-Laws and the BOT Guidelines. We are obligated to the
> membership as a whole and to perform our duties in their collective best
> interests. That is our responsibility, as is the fiscal health of the
> organization. We cannot satisfy everyone all the time, but we try to 
> satisfy
> most of the members most of the time. Just because we have some members 
> that
> do not like the way we do things does not change our overall 
> responsibility.
> We try to hear and hopefully satisfy most of the members, but there will
> always be some that persist in being negative or want things done their 
> way.
> Rest assured that we will continue to try to hear all legitimate concerns
> and do our very best for the membership.
>
> I hope this explains it. At least, that¹s the way I interpret it. 
> Certainly
> all members of the BOT can and are encouraged to bring up discussion items
> and suggest proposals. The Chairperson¹s responsibility is just to frame
> them and present them so we don¹t have proposals coming at us from all
> sources. It is just a way, as I stated, of maintaining order, not control.
> Sincerely,
>
> Peter Tirbak, Chair BOT
>
> Join the AKA at http://www.aka.org/aka/modules/content/index.php?id=9.
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> 


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