Re: [Killietalk] Convention 2009 is on the clock!

["Charlie" <epiplaty at tampabay_rr.com>]

Contact Tom Grady: He has the current convention manual which covers this, 
and many other aspects of hosting a convention.

Charlie

----- Original Message ----- 
From: "Karl Doering" <kilikarl at bignet_net>
To: "killifish discussion list" <killietalk at aka_org>
Sent: Friday, May 05, 2006 1:34 PM
Subject: Re: [Killietalk] Convention 2009 is on the clock!


> What kind of money's does the AKA put up & does the hosting club have to 
> pay
> it back????
> ----- Original Message ----- 
> From: "Koran, David HQ02" <David_Koran at hq02.usace.army.mil>
> To: <killietalk at aka_org>
> Sent: Friday, May 05, 2006 12:51 PM
> Subject: [Killietalk] Convention 2009 is on the clock!
>
>
>> Due to a combination of things, the policy on awarding AKA convention
>> sites
>> has changed/evolved.  While it has been apparent for some time, last fall
>> the
>> BOT adopted a two year timeline for AKA Conventions.  The reality is
>> booking
>> a hotel with less than one year's advance is limiting sponsoring club's
>> abilities to carry out the tasks.  In November the BOT approved the WAKO
>> offer to host the 2007 AKA Convention and during deliberations at the 
>> 2006
>> Convention the BOT will decide to either accept the proposal for 2008 
>> that
>> has been advanced thus far or consider other bids presented by that date
>> should they be tendered.  Hence, if your group is considering hosting an
>> AKA
>> Convention (and you don't have your act together yet), now is the time to
>> start your planning for 2009.
>>
>> There are planning materials available from the Convention Assistance
>> Committee but it might be simply stated that you should be able to count
>> on
>> about 10-12 volunteers in your immediate area to tackle tasks or 
>> supervise
>> activities in putting on the Convention.  It should be held on a 3 day
>> weekend (and I would say deviations from the traditional Memorial Day
>> weekend
>> date would need extremely strong arguments) and you should plan on
>> attendance
>> of at least 100 individuals.  The site of the Convention should be
>> accessible
>> for travel by both car and plane.  The greater the percentage of 
>> attendees
>> who can reach the site by car can lessen the need to locate near an
>> airport,
>> however, travel from the airport to your site should not severely impact
>> those who decide to travel by air.  In determining your audience 
>> traveling
>> by
>> car, figure 5-6 hours travel time as the radius of your circle.
>>
>> Hotels that normally cater to business travelers should be able to offer
>> lower rates on the particular three day weekend unless you live in a
>> vacation
>> destination area.  Locating a distance from airports (remember trade 
>> offs)
>> may allow one to secure better rates.  You need space for the full 
>> weekend
>> to
>> exhibit 2-300 pairs of fish (set up all weekend), a room for talks (plus
>> additional rooms if other activities are planned) and most probably a
>> separate room for meal functions.  Look at about 150 room nights for the
>> weekend and require that they be almost all double occupancy, (i.e., two
>> beds)(60 rooms each on Friday and Saturday nights).  These are basics but
>> once you determine that you may have a site, contact the Convention
>> committee
>> to work the details.
>>
>> I know it sounds too simple but this is your first pass guess.  If you
>> think
>> you can swing it, then get your group to go for it.  Oh yeah, having a
>> little
>> money in the kitty helps but again the committee can probably help you
>> plan
>> that too.
>>
>> Dave K
>>
>> Join the AKA at http://www.aka.org/aka/modules/content/index.php?id=9.
>> Archives are at http://fins.actwin.com/killietalk/
>> Modify your subscription at
>> http://www.actwin.com/mailman/listinfo.cgi/killietalk
>>
>>
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>
> Join the AKA at http://www.aka.org/aka/modules/content/index.php?id=9.
> Archives are at http://fins.actwin.com/killietalk/
> Modify your subscription at 
> http://www.actwin.com/mailman/listinfo.cgi/killietalk 

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