Re: [Killietalk] Convention 2009 is on the clock!

["Karl Doering" <kilikarl at bignet_net>]

What kind of money's does the AKA put up & does the hosting club have to pay 
it back????
----- Original Message ----- 
From: "Koran, David HQ02" <David_Koran at hq02.usace.army.mil>
To: <killietalk at aka_org>
Sent: Friday, May 05, 2006 12:51 PM
Subject: [Killietalk] Convention 2009 is on the clock!


> Due to a combination of things, the policy on awarding AKA convention 
> sites
> has changed/evolved.  While it has been apparent for some time, last fall 
> the
> BOT adopted a two year timeline for AKA Conventions.  The reality is 
> booking
> a hotel with less than one year's advance is limiting sponsoring club's
> abilities to carry out the tasks.  In November the BOT approved the WAKO
> offer to host the 2007 AKA Convention and during deliberations at the 2006
> Convention the BOT will decide to either accept the proposal for 2008 that
> has been advanced thus far or consider other bids presented by that date
> should they be tendered.  Hence, if your group is considering hosting an 
> AKA
> Convention (and you don't have your act together yet), now is the time to
> start your planning for 2009.
>
> There are planning materials available from the Convention Assistance
> Committee but it might be simply stated that you should be able to count 
> on
> about 10-12 volunteers in your immediate area to tackle tasks or supervise
> activities in putting on the Convention.  It should be held on a 3 day
> weekend (and I would say deviations from the traditional Memorial Day 
> weekend
> date would need extremely strong arguments) and you should plan on 
> attendance
> of at least 100 individuals.  The site of the Convention should be 
> accessible
> for travel by both car and plane.  The greater the percentage of attendees
> who can reach the site by car can lessen the need to locate near an 
> airport,
> however, travel from the airport to your site should not severely impact
> those who decide to travel by air.  In determining your audience traveling 
> by
> car, figure 5-6 hours travel time as the radius of your circle.
>
> Hotels that normally cater to business travelers should be able to offer
> lower rates on the particular three day weekend unless you live in a 
> vacation
> destination area.  Locating a distance from airports (remember trade offs)
> may allow one to secure better rates.  You need space for the full weekend 
> to
> exhibit 2-300 pairs of fish (set up all weekend), a room for talks (plus
> additional rooms if other activities are planned) and most probably a
> separate room for meal functions.  Look at about 150 room nights for the
> weekend and require that they be almost all double occupancy, (i.e., two
> beds)(60 rooms each on Friday and Saturday nights).  These are basics but
> once you determine that you may have a site, contact the Convention 
> committee
> to work the details.
>
> I know it sounds too simple but this is your first pass guess.  If you 
> think
> you can swing it, then get your group to go for it.  Oh yeah, having a 
> little
> money in the kitty helps but again the committee can probably help you 
> plan
> that too.
>
> Dave K
>
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>
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