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Re: BNL (Chairman's response)


In a message dated 7/29/2000 8:14:17 PM, deck at ptcnet_net writes:

<< it is almost a month behind now. >>

The July BNL was about a week late because of technical (e-mail) problems. I 
received mine on or before July 20. I was away from home at the time it was 
delivered, so I don't know exactly when the mailman delivered it. It was 
mailed before that obviously. You should have gotten it long ago. That is not 
to excuse the lateness, but it was not due to any lack of diligence of any of 
the chain of persons involved in the process. There is a chain of events that 
are scheduled to occur on time and if any uncontrolled event occurs, it of 
course, cannot be made up later in the process. I have reviewed that schedule 
with all concerned and they all agree that it is doable. It usually is, but 
things still can happen. Longer term we are looking at other ways to 
eliminate some of the steps, but the down side of that is that more work is 
required. I have outlined the following sequence of events which will be 
repeated in the August Chairman's BNL letter. Of course if you don't get it, 
you can't read it, so I am providing an advance description here. The month 
August for September's BNL is used for example.

    August 10 - deadline for Fish & Egg List submissions to Dan Nielsen
    August 15 - the mailing list (Joe Bulterman), the Chairman's letter (Lee 
Harper), the Fish & Egg List (Dan Nielsen) and New & Rare Lists (Fred 
Behrmann) and all other announcements, ballots, etc., are sent by email, 
snail mail or whatever to Ted Klotz. This gives Ted 2 weeks to get them 
compiled (assembled) for sending to Dick Martino.
    August 30 - Ted Klotz gets the compiled BNL to Dick Martino for 
formatting, rearrangements, etc.and printing
    September 7 - Dick Martino delivers it to the post office for mailing
    September 10 - most members should receive it by First Class mailing 
within the USA.
    September 17 - Barry Cooper puts the Fish & Egg List on the website

    For months with different number of days the last day of the month is 
substituted for the 30th. This is the schedule that has been followed for 
several years. Starting the whole process earlier, would start the 
submissions even earlier, already a problem. The analogy to the JAKA problems 
in the past are not relevant.

    As can be seen, it is a long process, made quicker, but perhaps more 
fragile by the use of computers and e-mail. Any suggestions on how to shorten 
that timeline would be appreciated. Believe me when I tell you it is not due 
to any member of the team not being conscientious about his responsibilities. 
Late submissions (F&E LIst, meeting notices, etc.) have sometimes been 
accommodated, but will not be anymore.

Lee Harper
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