Re: Keeping Records

[Wright Huntley <huntley1 at home_com>]

"David J. Ramsey" wrote:
> 
> I started out with the basic aquarium strains of killies and as such have
> been keeping very basic records. Now I have grown into more species, some
> with collection codes. I know that the record keeping needs to be greatly
> improved if I am going to keep it all straight. What does everyone use? And
> I guess more importantly, how do you set it all up and what do you keep
> track of?

I'm a truly terrible bookkeeper, so my system has to be really simple.

I print labels with the basic name, collection, etc. on regular Avery
mailing-label stock. I leave as much white space as practical. [With the
basic tools in MS Office and the Avery patch to Word, it is easy to dump my
entire list of species to a few pages of labels.]

Each tank gets a label, with pencil note of source/date/etc. The printing is
done on my Lexmark, as it was the only inkjet with waterproof ink at the
time. Laser printer labels are good, too, but all others need tape over them
to weather water changes, netting, etc.

The same labels can be used on eggs in bags of peat, and *always* for
shipping or club auction. For the latter purpose, I always have name and
phone # on each label, so they can contact me if needed.

No time for printing a label right now? "Magic Marker" on Scotch "Magic"
tape is a magical solution until I get a round tuit (supply of tuits due in
any day now). Sometimes I just tape a well-labeled bag to the tank until I
get a label made up.

I suppose some historical records might have been interesting if I had
bothered to keep them. Looking back, tho, I don't think they would have been
worth all the bother. I much prefer tinkering with fish over shuffling
paper.

Wright

-- 
Wright Huntley, Fremont CA, USA, 510 494-8679  huntleyone at home dot com

     It was all for naught. Taxation with representation sucks too!
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References:

• Keeping Records
• From: "David J. Ramsey" <djramsey at mindspring_com>

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